HR Operation Specialist

Kiss My Apps is looking for an HR Operation Specialist in Kyiv to help systematically coordinate the operational part of the Employee Lifecycle (including through the HRM system), maintain accurate HR data, and ensure smooth collaboration with our teams.

Hard and soft skills required for the position:

1. 1+ year of experience in HR, operations, or administrative roles.

2. Confident working with HRM systems (bonus if it’s PeopleForce), you enjoy structure and understand process logic.

3. You know how to build reports, identify patterns in data, and suggest ways to improve process efficiency.

4. You’re proficient in Google Sheets, Excel, and tools like ClickUp, Trello, Jira, or similar.

5. You're curious about AI tools and open to testing new approaches in your work.

6. You’re proactive — you don’t wait for instructions, but suggest solutions, take initiative, and drive things to completion.

7. You can work independently, make decisions within your area of responsibility, and don’t get stuck without constant guidance.

8. You don’t just do “tasks” — you always understand (or find out) the purpose behind them and how to deliver results that benefit the team.

The team expects you to:

1. Managing the administrative side of processes throughout all stages of the Employee Lifecycle — from pre-boarding to offboarding.

2. Closely collaborating with cross-functional teams — coordinate processes with the Operations team, accounting, system administrators, and others.

3. Administrating the HR system (PeopleForce) — update data, prepare forms, support regular launches (peer feedback, performance reviews, general and custom surveys), and analyze the feedback received.

4. Keep data up to date and prepare analytics — maintain accurate reporting structure, update information in spreadsheets and systems, and prepare HR analytics upon request from the team or HRBP.

5. Supporting internal team resource needs — oversee and manage the use of company resources for various team needs (equipment orders, processing benefit program payouts and compensation, access to internal tools and communities, coordination of gifts for employees and company partners).

6. Contributing to internal communications — send personalized greetings to teammates on important life events (birthdays, work anniversaries, etc.).

We offer the following benefits:

1. Work format of your choice: office in Kyiv or hybrid.

2. Conditions that allow you to focus on your performance: decent remuneration that matches your skills and experience. We also provide equipment regardless of the format of work and geography.

3. Career growth through action: 80%+ of all leads at Kiss My Apps were swifters 2-3 years ago. Your impact here is not determined by the years on your resume - it is determined by how quickly you learn, take responsibility, and take ownership of your own career.

4. Well-being program: we care about the mental health of the team and provide access to individual or group therapy with a corporate psychologist, as well as online yoga classes twice a week.

5. Development and professional fulfillment: we hold internal speaking clubs in English with a guest speaker, as well as provide opportunities to speak at internal and external events from Kiss My Apps. In addition, you will have an annual budget to cover up to 50% of professional conferences, educational events and events.

6. Additional benefits where you choose: we provide a fixed budget for the year from which you choose which item of expenses to cover: 50% of health insurance, psychotherapy, sports or dentistry. As well as 40 days of paid vacation and sick leave without reference to dates.

7. Support in times of war: we provide everyone with everything they need to work smoothly, systematically support the Defense Forces and join initiatives to restore Ukraine.

8. Networking that moves forward: access to events from Netpeak Group and more.

A reservation option is possible for those liable for military service after successful completion of the probationary period, provided that they have properly executed military registration documents and the company's internal capabilities, determined in accordance with the requirements of current legislation.